ESGC 2025
Welcome to Vienna!
Europakonferenz 2025 in Wien - weltweite Verbundenheit ganz nah!
REGISTRATION
Registration for the Europe Conference 2025 is open to head delegates responsible for overseeing their delegation’s registration. Simply fill in the registration form with your expected number of participants to secure the early bird bonus, even if final names are not yet available. Registration will start on 19th of November. Early bird registration will close on 22 February. Until 19 January the hotel package will also be available – after this date the hotel package cannot be guaranteed at the agreed price. For registration assistance or questions, please refer to our FAQ section or contact us directly.
What's included in my fee?
- Access to public transport in the city of Vienna
- WIFI, access to the venue facilities
- Conference materials
- Social activities
- Helpdesk for issues concerning Conference, program, your stay
- Breakfast and lunch, morning and afternoon snacks
- Dinner according to the Conference Program
How does the registration process work?
The Registration will be organized as follows:
- ICs will get an email with the link for the registration of their delegation
- After registering their delegation numbers, a second step will include name and contact on each delegation member
- Each delegetion member then gets an email asking for personal data (e.g. food restrictions, etc.)
How does online participation work?
Online participation is only possible for WAGGGS participants. Please contact your MO for further information.
Venue
The EGSC will be hosted at the ARCOTEL Wimberger Wien, an ideal venue offering comfort and convenience with a variety of meeting spaces. Located in the heart of Vienna, the hotel is close to major attractions, providing delegates with opportunities to explore Vienna’s historic and cultural sites in their free time.
Accessability
Please contact us via help.egsc@wpp.at if you have questions regarding accessability of the venue.
How do I book a meeting room for my delegation?
Booking options will be available starting in the spring of 2025.
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ACCOMMODATION
To accommodate delegates, we offer a range of registration options with or without hotel packages at the ARCOTEL Wimberger Wien. Multiple packages with 3, 4,5 or 6-night stays are available with group discounts, ensuring comfort and convenience for all participants. Hotel packages are available until 22 February. Please consider that Vienna is quite busy in summertime, so make sure you book in advance!
All prices are per person and include the participation fee!
What's included in the hotel packages?
To accommodate delegates, we offer a range of registration options with or without hotel packages at the ARCOTEL Wimberger Wien. Multiple packages with 3, 4, 5 or 6-night stays are available with group discounts, ensuring comfort and convenience for all participants.
What’s included in your Hotel Package?
- the participation fee and all amenities connected to it
- Access to the entire conference program
- Three dinners (refer to the agenda for details)
- Lunch on conference days and coffee breaks
- Exclusive conference merchandise (pre-order available in early 2025)
Please note: Travel arrangements are not included in the registration fee and have to be arranged by the delegation.
What are the price options?
- The hotel is the Arcotel Wimberger, 1070 Vienna, our Conference hotel
- Please book your Hotel Package via your Head of Delegation until 16/01/2025.
- Offer is subject to availability.
- Please be aware that triple rooms are usually offered to families and can offer a difference in comfort due to the extra bed/foldable bed in comparison to double rooms.
Who can help me with my questions regarding my stay?
We are happy to help you with any issues, please contact us via email: help.egsc@wpp.at.
AGENDA & Program
For the Conference agendas please confer to the WAGGGS/WOSM website here. Social activities during the Conference include the Opening Ceremony with the International Evening, the Vienna Evening and the Closing Ceremony.
Please feel free to ask us about things to do in Vienna in your free time – we are happy to share ideas and local experiences in our beautiful city!
TRAVEL
Due to its location in the middle of Europe, Vienna is accessible by an array of transport options. We advise you to consider environmentally friendly travel arrangements. Vienna Main Train Station and International Bus Terminal are located right in the city and Vienna’s public transport system guarantees a smooth trip to your hotel.
Arrival by train
General info on train travels in and to Austria can be found here.
Vienna Main Station is located directly in the city. A tramway line connects the station with the Conference hotel directly.
Arrival by bus
General information on how to reach Vienna by bus can be found here.
The Vienna International Bus Terminal (VIB) is located near the subway. From there you can reach the Conference hotel directly in ca. 30 min.
NEED HELP?
Please do not hesitate to contact us if you need help with your registration, stay, travel or just want to say Hi!
help.egsc@wpp.at
YOUR HOST TEAM
